Count your stock and correct the numbers

Do a stock take: print a count sheet, count the shelves, and type in what you found.

The quantity in Quid goes down when you sell and up when you record a delivery. Over time, the number in Quid and the number on the shelf drift apart: things break, go missing, or get miscounted. A stock count (Quid calls it a Physical Inventory) puts them back in step.

Correct one item

1. Go to Inventory›View Items and open the item.
2. Click Update Quantity.
3. Type the real quantity and a short reason ("found 2 damaged").
4. Save.

Count everything

1. Go to Inventory›View Items.
2. Above the list, under Physical Inventory, click Create.
3. Choose how to sort the list. Sorting by Type and Category usually matches how your shelves are laid out.
4. Tick Include Items With Zero Inventory if you also want to check items Quid thinks you have none of.
5. Click Print to get a count sheet on paper, if you want to walk the shelves with a clipboard.
6. Count. Type the number you found beside each item.
7. Click Submit.

Quid changes every quantity to what you counted and keeps a record of the difference.

See what changed

Reports›Inventory›Physical Difference lists each count with the date and who did it. Open one to see, item by item, the old quantity, the new quantity and the change. Large differences on the same item, count after count, are worth looking into.